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 Edmundo Daco Jr. & Jessica Barrera
 
If you're a business owner, improving productivity is probably one of your main concerns. You need to solve issues that contribute to inefficiencies like unnecessary meetings, replying to a ton of emails, different office distractions, and using inadequate business tools.

However, these can be solved if your business has the right productivity apps. Curious? Read on and you’ll find out how productivity apps can help you and your business.

Streamline Processes

Some of the usual day-to-day tasks, such as checking email or updating your calendar, are done every day, or even several times a day. Yet, they're the most inefficient tasks you have to do. They're often done manually and through multiple software or computer applications. Wouldn't it be more productive for your business if you can streamline these repetitive processes?

The good news is there are apps that can automate your business processes for you. G Suite, for instance, merges and syncs all your favorite Google Apps like Calendar, Drive, Gmail, and Docs. It makes transferring information from one app to another much easier.

IFTTT (If This Then That) is a free web-based service that creates chains of conditions you create, called ‘applets, that does things like saving email attachments from Gmail to Google Drive, tracking work hours using Google Calendar, and logging all outbound calls in Google Sheets. These are done automatically once you sync and connect the apps together.

Zapier does the same thing as IFTTT, but more for online business apps. You can sync web apps like Slack, Salesforce, MailChimp, and Asana for easier data transfer, allowing you to be able to focus on more urgent projects and tasks. More importantly, Zapier lets you create customized workflows to get more things done.

Another useful app, called Doodle, helps streamline the process of setting-up important meetings. It eliminates the process of going back and forth between team members to check everyone’s free time. With Doodle, you can sync your team’s calendars to view everyone’s availability so you can choose the best time that will work for everyone.

Easier Way of Communication

Speaking of meetings, did you know that most meetings can easily be one of the time wasters that slow down productivity? Sometimes, the number of meetings itself hinders team members to be more productive. The key is to find an alternative way to effectively get your message across all members without the need for face-to-face interactions. This way, everyone saves time, while still accomplishing your agenda.

Some of the best business communication apps include:
    • Slack
      One of today’s most popular app that also include functionalities for project management and collaboration
    • HipChat
      A web app that can also integrate Facebook, Dropbox and Google Drive
    • Basecamp
      A communication tool that makes it easier to connect with your clients.
Any of these apps lets you conveniently create different chat rooms per department, per team or per project. You can make important announcements via group chats or direct messaging, and if necessary, via voice calls.

All these communication apps also have cloud storage capabilities and are available on mobile devices. These make the apps ideal for teams with remote members. In this digital age when having business mobility is a huge advantage, you can rely on these apps to keep your team on the same page.

Better Time Management

Many employees say there's never enough time. Even you, as a business owner, may find it hard managing all your tasks within a given period. The real problem isn’t actually time itself, but the way people manage it. They waste time by procrastinating, getting distracted, and doing projects longer than they should. As a result, people fail to meet deadlines, which creates a domino effect on all other related business processes.

Using productivity apps for time management can help you and your team focus on getting things done. Functional to-do list apps like Trello and Wunderlist can keep track of all your tasks and projects to help you stay on top of everything. You and your team can even share individual projects within the same platform. You can assign workloads, set due dates, create reminders, and add comments on everyone’s progress.

Meanwhile, time tracking apps like Timely and RescueTime can help you observe how much time you spend per project. They're also the perfect apps for eliminating work distractions. These apps analyze the things you do, including how much time you unnecessarily spend on different websites.

There are also apps for easy team scheduling, social media accounts management, and quick notes taking. Productivity apps have everything you need to manage time effectively and efficiently, that is if you just find time to look for them.

Unify Your Productivity Apps

You're probably thinking right now that accessing all these business productivity apps may already slow you down when working. That part is true, but only if you don't have a software that unifies these apps for easier access. A cloud-based platform like SkyOne houses your apps on a single online workspace and offers more apps in the App Market. You'll only need to remember a single password for smoother and quicker login.

Through SkyOne, you'll be able to maximize the benefits of these productivity apps, which will not only help you and your business increase productivity but will also lessen your team's stress and free up time to be more productive.